Paying Vendors

There are two different ways you can pay a vendor in Patriot Software.

1. If you have Accounting Basic or Accounting Premium, you can first enter a vendor bill before you pay the vendor, and then pay the bill. To pay this way, see the help articlesEntering Bills From Your VendorsandPaying Vendor Bills.
2. You can pay a vendor without a bill.This article explains how to pay a vendor without a bill.

How to pay a vendor without a bill

Before you pay your vendors, be sure to do the following:

1. If you print paper checks, set up your check layout so your checks print correctly. SeeSetting Up Printed Vendor Checks.
2. Add your vendors to Patriot’s Accounting Software. SeeAdding and Editing Vendors.

Accounting > Payables > Enter & Pay Bills

Step 1: Enter Payments

• Select thecheck date.
• Select a vendorto pay. You can also add a new vendor right from this page, if needed.
• TheStatement Numberis an optional field.If you enter a statement number that matches a bill you have entered for this vendor, this bill will be marked as paid.
• TheStatement DateandDue Datedefault to today, but you can change either date if needed. If you have 1099 only, you won’t see these fields.
• ThePurchase Order Numberis an optional field. If you enter a purchase order number that matches a bill you have entered for this vendor, this bill will be marked as paid.
• Select theaccountthat each payment should be posted to.
• Select the1099 Type为每个供应商付款。For more info, see our article about which1099 typeto choose.
• If you have added departments, select adepartmentto record this vendor payment. For more details, seeManaging Accounting Departments.
• Enter thepayment amount.
• Enter anoptional commentto appear on the check stub.
• To make more payments to the same vendor, click “Add Line Item然后重复这些步骤。
• To pay another vendor, click “Pay Another Bill然后重复这些步骤。任何额外的帐单供应商将使用相同的支票日期。
• Click theNext Stepbutton.

While on Step 1, you can click “Save Entries” anytime to save your changes. If you need to leave this page after saving, you will see a reminder to “Finish Payments” in the links on the left side of the screen.

To make corrections to a prior payment with this payment, or to make a deduction from this payment, seeMaking Corrections or Deductions to Vendor Payments.

Step 2: Approve Payments

You will see a summary of all payments. Choose one of three actions:

• If you need to make changes, click “Back To Step 1.” You will return to the Payment Entry screen. Enter your changes, and click “Next Step” again.
• Click theApprove Paymentsbutton to finish payments. Go on to Step 3: Print Checks.
• If you want to delete all information entered and start over, clickCancel Paymentsat the bottom left. You will return to the Payment Entry screen.

Step 3: Print Checks

Choose when you would like to print your checks: now or later.You can click “View Payment Register” to view a list of payments made. You can also print this later in the Vendor Payment History report. The Check Summary at the bottom of the page also shows a list of all payments made.

Print Checks Now

• Enter the starting check number. Check numbers can be printed on your checks.
• ClickDownload and Print Checks. A PDF will open with a page for each check. Print now or save them to print later. Be sure your pop-up blocker is disabled.
• Load check stockin your printer and print your checks.

If you have your check layout settings set to “Check Stub Only,” enter the starting check number and clickPrint Check Stubs. Load plain paper in your printer and print your check stubs.

Once you have printed your checks or stubs, you can click the “I’m Finished Printing” link to return to your Vendor List.

Print Checks Later

You will be able to print your vendor checks by going to the “Print Vendor Checks” page. For more details, seePrinting Vendor Checks After Payment.

Once you have paid a vendor, a bill will automatically be created, marked as paid, and viewable in theVendor Bills Report.