Entering Your Beginning Balances

Background

As a new Accounting customer, you have the option to enter your current trial balance, along with any outstanding customer invoices owed to you, and outstanding bills you owe to your vendors. This will create the journal entries needed to balance when you receive payment or pay money to others.

First, you will choose your initial account settings. See爱国者会计入门。18金宝搏官网Then you have the option to import or enter your beginning balances.

How to Enter Your Beginning Balances

在您完成初始会计设置后，系统会询问您是否要输入您的期初余额。18金宝搏官网If you answer “Yes,” you will need to gather the following items to enter:

1. Your current trial balance sheet
2. A spreadsheet of your customers, if you want to import them from your previous software
3. All outstanding customer invoices that are owed to you
4. A spreadsheet of your vendors, if you want to import them from your previous software
5. All outstanding vendor bills that you owe

Step 1: Enter your beginning balances

• Select your beginning balances date. We recommend you use the last day of your previous reporting period.
• 您需要输入出现在最近试算平衡表上的所有适当的借方和贷方。You either enter this manually, or you can import your previous provider’s trial balance report or your own CSV. For more info please check out our help article,How to Import Trial Balances.
• If you have outstanding customer invoices, the total amount of your Accounts Receivable will need to match the total of all outstanding customer invoices owed.
• If you have outstanding vendor bills, the total amount of your Accounts Payable will need to match the total of all outstanding vendor bills you owe.
• 你的借方和贷方必须相等才能继续。

Step 2: Import/Enter Your Customers

• You can either import a spreadsheet of your customers, or can manually enter each customer. For more details, seeImporting Customers into Patriot Software.
• 如果您没有任何客户或未支付的客户发票，请跳到步骤5。

Step 3: Enter Your Outstanding Customer Invoices

• You will need to add each outstanding customer invoice, one at a time. Remember, the total of all of your outstanding customer invoices will need to match the total Accounts Receivable balance you entered in Step 1.

Step 4: Review Products and Services

• For any products and services that you entered for your customer invoices, you can save these so they’ll be available to use in future invoices. You can also add, edit, or delete your products and services later.

Step 5: Import/Enter Your Vendors

• 与您的客户类似，您可以导入供应商的电子表格，或者手动输入每个供应商。For more details, seeImporting Vendors into Patriot Software.
• If you don’t have any vendors or outstanding vendor bills, skip to Step 7.

Step 6: Enter Your Outstanding Vendor Bills

• 您将需要添加每一个未偿还的供应商账单，你欠，一次一个。请记住，所有未偿付供应商账单的总和需要与第1步输入的应付账款余额总和相匹配。

Step 7: Review and Make Adjustments

• After you have entered both customer invoices and vendor bills, Patriot will run a check to make sure your totals match.
• If they do not match, you can either go back to Step 1 and correct your beginning balance, or edit/add your customer invoices or vendor bills. You will need to make sure your totals match before you continue.
• Once your totals match, you will see a preview of your journal entries. Click “Continue” to finish the wizard and go to your Accounting Home page.
• You can now view the following activity:
  • View your journal entries underReports > Accounting > Financial Reports >General Ledger.
  • View your account balances underReports > Accounting > Financial Reports >Account Trial Balances Report.
  • View your entered customer invoices underReports > Accounting > Customer Reports >Invoice Listing.
  • View your entered vendor bills underReports > Accounting > Vendor Reports >Bills.

If you find you have made a mistake on your beginning balances and need to correct it, please readHow to Edit, Void, Delete Beginning Balances.